1. Introduction

This policy sets out how EER Business Services DMCC, when acting as a data controller, uses and protects any information that you give when you use our services and/or website.EER Business Services DMCC is committed to ensuring that your privacy is protected.  Should we ask you to provide certain information by which you can be identified when using our services or website, then you can be assured that it will only be used in accordance with this privacy statement.

2. What we collect and how we use it

Our services will require you to provide us with Personal Data. In these situations, if you choose to withhold any Personal Data requested by us, we will not be able to provide our services.To provide our services, we may collect the following information:

• Personal and sensitive data for the purpose of the provision of our services and our legal basis for this is consent or performance of a contract or our legitimate interests;
• When you visit our website, we may collect demographic information such as IP address and session information. This information is collected via Google Analytics and we process this data on the basis that we have a legitimate interest in making improvements to our website.

The personal data we collect, store and process in the provision of our services may include the following:

• Your name, date of birth, address, email, telephone number, mobile number;
• Gender, nationality, religion, marital status;
• Employment details including qualifications, salary, allowances, benefits, job title, health insurance;
• Bank and financial details;

The documents we collect to confirm your identity may include the following:

• Passport;
• National Identity Card;
• Residency Visa;
• Birth Certificate;
• Marriage Certificate;
• Driver’s Licence;
• Health Insurance Certificate;
• Educational Certificate;
• Employment Contract;
• Employment Card;
• Utility Bills;
• Bank Statements

If you contact us with a query via our website or by email or telephone, we may use the personal data we collect in order to respond. We may also use this information for training purposes.  We will do this as part of our legitimate interest to provide the best possible service.

We may use your personal information to send you a survey or feedback request for the purpose of customer satisfaction.  We will do this as part of our legitimate interest to provide the best possible service.

3. Sharing your Personal Data

We may share your personal data with third parties but only for the specific purpose of providing our services. These third parties may include:

• Government authorities;
• Regulatory authorities;
• Government agencies;
• Banks;
• Utility Providers;
• Real Estate Agents;
• Landlords;
• Schools;
• Document Service Providers (attestations, translation, procurement);
• Maintenance Companies;

4. Security

We are committed to ensuring that your information is secure. We have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect in order to prevent the loss or unauthorized access of your personal information. Please note that we cannot guarantee the security of information transmitted over the internet.

5. Links to other websites

Our website may contain links to other websites of interest.  However, once you have used these links to leave our website, you should note that we do not have any control over that other website.  Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.  You should exercise caution and look at the privacy statement applicable to the website in question.

6. Retention Policy

We will not keep your personal data for any longer than is necessary. We will delete your data securely when it is no longer required. Personal data submitted to us for the purpose of service provision will be deleted 7 years after your file is closed.

7. Your Rights

You have the following rights:

• Right of access to personal data;
• Right to rectification of personal data held where it is incorrect or incomplete;
• Right of erasure of personal data (‘right to be forgotten’) if certain grounds are met;
• Right to restrict/suspend processing of personal data;
• Right to complain to a supervisory authority;
• Additional rights that may apply in certain instances:
  • Right of data portability (if processing is based on consent and automated means);
  • Right to withdraw consent at any time (if processing is based on consent);
  • Right to object to processing (if processing is based on legitimate interests);
  • Right to object to the processing of personal data for direct marketing purposes.

8. Data Protection Manager

EER Business Services has a ‘Data Protection Manager’ who is responsible for matters relating to privacy and data protection.

If you wish to exercise any of your rights, please contact the Data Protection Manager at the following address:
EER Business Services DMCC
Attn: Data Protection Manager
Office 1303, Platinum Tower
Cluster I, JLT
Dubai, UAE
P O Box 392238

info@eerme.com

This policy is effective from 6^th May 2018.